Event Venue Crowd Management: Ensuring Safety and Profit

Maximizing crowd movement and safety at major events involves shaping arrivals, entry, concessions, and dispersal to ensure efficiency and prevent disasters.

### The Art and Science of Moving Crowds at Major Events
* 🏟️  Crowd management at major events involves careful planning to keep people **safe, happy, and maximize profits**.
* 🎟️  The first challenge is **flattening the arrivals curve** by encouraging **early arrivals** through pre-event activities.
* 🚶‍♂️  Once inside, the entry system must keep people moving and happy to **avoid frustration and potential crowd issues**.
* 🧾  Efficient concession stand design, including **simple menus** and **quick transactions**, can significantly **increase sales**.
* 🚇  After the event, **dispersing the crowd effectively** is crucial to prevent **overcrowding at transport hubs**.
* 🚶‍♀️  Different strategies, like **releasing the crowd in waves**, are used to manage the flow of people leaving the venue.
* 🏅  Specialized crowd management systems, like those used at the 2012 London Olympics, are designed for **specific venues and situations**.
* 🤔 " The hardest part is **predicting what people will do**. Can't always get it right, but it's what makes it **interesting**.

- [Narrator] Say you have tickets to a music festival like this. The way you get inside may look different depending on the venue. Whether you're funneled through multiple lanes or a single lane Disney queue, nearly every square foot of major events layout has been engineered by people like this. - If no one knows what we do, we do a good job. - [Narrator] The shape of the line you wait in, the pathways you follow to leave, all contribute to the same goal for any major venue: Keep people safe, happy, and make money. - Even if you have the most careful planning, things can still go wrong. - [Narrator] In the worst case, losing control of a crowd could cost people's lives. So, we asked an expert how to move tens of thousands of people through a major event to maximize profit and avoid disaster. Now, every venue is different, but there are a few key stages to moving any crowd.

Arrivals, halftime, and departures. So, we're looking at people from the front door, right to their seat. Planner's first goal is to slow the flow of people into an event by flattening what they call the arrivals curve. Sports events typically look something like this. People generally arrive earlier at more family-friendly events and much later at American football games because people tailgate. The ideal scenario would be that for everybody to arrive uniformly, but it never will. So, the flatter we can get that curve, the better. One way to flatten that curve is to encourage people to arrive early by setting up fan zones or other activities on site before the event. That means less crowding at the entrance and more opportunity for the venue to make money. Once people do make their way to the gates, planners face their next big challenge: screening and getting everyone inside. At the base level, we're looking at keeping everyone safe.

and moving, and not getting
crushed, or not getting hurt. - [Narrator] The secret to
any smooth entry system? Keep people happy. - [Brett] Keeping people moving keeps people relatively happy
and avoids that frustration. - [Narrator] But if you're stuck in line without any indication
of when you'll be out? - [Brett] That's when you
get that crowd behavior of almost like a hive mind, where that frustration will
most permeate and build. - [Narrator] That feeling of progress can actually be engineered
through the shape of the line or, as the Brits call it, the queue. - There's lots of different
ways you can organize a queue, and here are just some examples
of the way you can do it. - [Narrator] You might see
this disorganized queue when there are smaller,
tighter spaces to squeeze into. - It takes up a little
space, but the disadvantages

are that there's no equality of service, so those more aggressive people
will push towards the front. - [Narrator] If there's more space, you may see multiple lane queues. - It takes up a little bit more room, but it does mean that there's equality in terms of the front of the queue. The disadvantage to this queue again is indecision at the start. Which queue do I join?
Which one's moving quicker? And you have also got
the potential for people to try and hop into different queues. - [Narrator] And then, there's
the S-shaped single queue, also known as the Disney queue. - The single lane queue gives equality because everybody joins the start and everybody finishes at the same point. One of the disadvantages here
is that in a halftime scenario for the first person to get
served, it's a long walk, so you are losing time
off the first server. - [Narrator] One way to solve
for that is with the hybrid.

It takes up more space, but gives you the best of single and multiple lanes. So, you're giving everybody the same queuing system as they join and the equality of that queue, but then you're joining short queues so that each server has got somebody waiting as soon as they're ready. Once you make it inside, planner's next big challenge is maximizing efficiency in sales of food and drinks. Brett has the concession stand design down to a science. We want to have big signs and big obvious ways of getting to that stand. We want people to be attracted over, but in a straight line, not circulate. Although you wanna offer people choice, you don't want too many choices as it just creates hesitation and decision-making. So, the more simple the menu or the simple the drink options, the better. And that helps not just the people making decisions approaching the stand, but it also helps the servers.

And that way you're maximizing the turnover. - [Narrator] Say a venue is able to take the amount of time people wait at the counter from 60 seconds down to 30. They could effectively double their sales. That's why some stadiums have opted for bottoms up beer taps like this. They allow servers to serve more items in less time because they can do other tasks while the cups fill up. - Anything there that can shave 5, 10, 15 seconds off a transaction will increase that total revenue in that short space of time. - [Narrator] The next wave of crowd movement is expected to come at the end of the event. That's when planners need to find a way to get tens of thousands of people home. - So, ideally what you want with the crowd is for it to disperse into the local area and go into different directions. - [Narrator] At Hyde Park, for example.

The direct station obviously is Marble Arch Station over here. So, we have got crossings over from these islands. You we can slow people down as they leave. And also people who exited from the side of the park over here. And this then gave them other options. They could walk up Park Lane to the station, or they could start to filter into the west end to go for a drink or whatever. What you're trying to avoid is everybody leaving the venue and just steaming straight to the station and standing outside in a huge queue. - [Narrator] One way to slow the flow of a crowd is to break people up into different groups. Take Wembley Stadium. At the end of the night, the crowd is released in waves to manage the flow into the train station. - If you allow too many people in at the station here, then the crowds on the platform will become unsafe. And then, you can obviously have people

falling onto the lines or just purely not being
able to get on trains. - [Narrator] But not
every venue is designed to move tens of thousands
of people at once. For the 2012 London Olympics,
Brett designed a system to move crowds of up to 15,000
people to and from a venue down a narrow sidewalk, across a road, and through a narrow station entrance. The venue was emptied in about 45 minutes. - And so, what we came up with was a way of holding people in a series of pens. - [Narrator] The crowd
would come out of the venue, wait in this area here, and then they'd be guided into pens, which were the same width of
the sidewalk across the street. When the traffic lights
turned red, the pens opened, people walked across the
street and down to the station. - And what this meant
was that this footway was never overcrowded.

People didn't step into the road. And that as this slowly filtered down, it fed through the narrow
part of the station. So, you didn't get the crowding at the entry point or on the platforms. - [Narrator] While Brett's work
may not be in the spotlight, it's planning like this that
can often make the difference between a night to
remember for the fun of it or an event gone wrong. - The hardest part is
predicting what people will do. Can't always get it right, but it's what makes it interesting.

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The Art and Science of Crowd Management at Major Events

Crowd management at major venues is crucial for safety, happiness, and profit.

The key stages of moving a crowd include arrivals, halftime, and departures, with a focus on flattening the arrivals curve to distribute the crowd flow evenly.

Encouraging early arrival and offering pre-event activities can help achieve this, while also increasing the venue's revenue.

Screening and getting everyone inside is another significant challenge for event planners, with the primary goal of ensuring the safety of all attendees.

Designing Efficient Queues for Happy Customers

Efficient queue design is crucial for keeping people happy and preventing frustration.

Different queue layouts, such as disorganized queues, multiple lane queues, and single S-shaped queues, each have their advantages and disadvantages in terms of equality and customer experience.

The shape of the queue can also impact the feeling of progress for customers and affect their overall satisfaction.

Maximizing Efficiency in Venue Operations

Using a single queuing system with short lines can optimize server efficiency and customer wait times.

Simplifying the menu and drink options can help attract customers and speed up decision-making, ultimately maximizing sales turnover.

Implementing time-saving strategies, such as bottoms-up beer taps, can significantly increase revenue by reducing transaction times and allowing servers to multitask.

Efficient crowd dispersal after the event is crucial for a smooth exit, aiming to send the audience in different directions to ease the local area's congestion.

Marble Arch Station uses various tactics to disperse the crowd and prevent long queues, such as creating different exit options and slowing down the flow.

Wembley Stadium releases the crowd in waves to ensure the safety of the train platform and prevent overcrowding.

For the 2012 London Olympics, a system of holding people in pens was designed to efficiently move up to 15,000 people in and out of a venue in just 45 minutes, preventing overcrowding on the sidewalks.

Predicting Crowd Behavior for Event Planning

Crowd control measures can prevent overcrowding in stations and entry points, improving the overall experience.

Effective planning is crucial for successful events, even if it goes unnoticed.

The unpredictability of human behavior adds an interesting challenge to event planning.